If you are a first-time applicant to the Winnipeg Fringe Festival, or if you are new to the BYOV process, we highly recommend that you contact the Festival Manager about your BYOV proposal prior to applying.
NOTE: All dollar amounts are in Canadian funds
The Fringe format provides a unique opportunity for theatre companies to produce creative and innovative theatre. This is especially the case with site-specific theatre which allows you to immerse your audience in your production, not only through the traditional means, but also by staging your production in a setting that is conducive to conveying the ideas and experience of your play.
Some examples of site-specific productions that have been done at the Winnipeg Fringe and at other Fringe Festivals are:
Application Processing Fee
A $25 non-refundable application processing fee is required for all performing companies applying to the festival.
BYOV application fee: $775 including GST (due within 7 days of being accepted into the festival).
NSF penalty fee
The Fringe will charge $25 for any returned cheques and we will not accept another cheque for payment of the administration or application fee.
Program copy, scheduling or technical info change penalty fee
The Fringe reserves the right to charge $50 for any changes made to program copy, graphics, technical or scheduling information after the posted deadlines.
Performance cancellation penalty fee
The Fringe will charge a $50 fee for any performance cancelled after the performance schedules have been submitted to the performing companies.
VISA, MasterCard or American Express
Credit card payments can be made through secure online payment via the Winnipeg Fringe website. Credit card payments can be made by phone or fax upon request. Once submitted, your payment will be processed immediately and will show up on your statement as a charge from the Royal Manitoba Theatre Centre.
Cheque or Money Order
Application fees paid in the form of a cheque or money order should be made payable to Royal Manitoba Theatre Centre and mailed or delivered to: Winnipeg Fringe Theatre Festival, 174 Market Ave., Winnipeg, MB, R3B 0P8
REFUNDS & CANCELLATIONS
When looking for a BYOV, it is important to find a location that is in close proximity to the Winnipeg Fringe Festival site (within or near the Exchange District). The Fringe may not accept a BYOV application if it has deemed the venue to be too far from the main festival site or from other venues.
BYOV Venue Suggestions
BYOV Technical Needs
Venue Access for Fringe Staff
Fringe staff must be given access to your BYOV venue upon request to ensure that the venue is safe for audiences, performers and volunteers and that it meets the standards of the Fringe Festival.
CLICK HERE FOR A LIST OF PREVIOUS + NEW FRINGE BYOV VENUES WITH CONTACT INFO (Updated Nov 21, 2019)
CLICK HERE TO VIEW THE LIST OF ALL 2019 FRINGE VENUES & MAP (BYOVs are venues 13 to 31).
The BYOV participant should be aware that they are solely responsible for the safe operation of their venue. BYOV companies agree to absolve and save harmless the Winnipeg Fringe Festival from any liability whatsoever in the event of accident or injury.
If you are renting a space that typically operates as a performance venue, you will likely be covered by their liability insurance. However, the Fringe does provide third party liability insurance for a BYOV up to $5,000,000 and a copy will be provided to the BYOV company and the venue owner.
BYOV Participants are responsible for providing the necessary operational permits to allow lawful public use of their venue. As with liability insurance, if you are renting a space that typically operates as a performance venue, you will likely be covered by their occupancy permit. At the very least, occupancy permits will be required for any space which has not previously been approved for public occupancy by the City of Winnipeg.
To get an occupancy permit you must contact the City of Winnipeg to advise them of your plans and schedule building safety and fire inspections. The Fringe cannot take any responsibility for your occupancy application, but should you wish further information, we may be able to provide some general guidelines to help.
We know that nobody wants to think about them, but here is some basic information so that companies can prepare properly for the Fringe and avoid any last minute confusion or difficulties. We will do our best to answer any questions you may have. However, The Winnipeg Fringe Festival does not assume any responsibility for the payment of taxes or levies associated with revenues a company may generate while performing in the festival or for the application of any possible tax exemptions.
It is each company's responsibility to meet the requirements of the Canada Customs and Revenue Agency in regards to your production.
GST (Federal Goods and Services Tax)
Federal Non-Resident Withholding Tax (Regulation 105) for non-Canadian Performers
This is the Federal Government's form of income tax for non-residents.
Please CLICK HERE to visit their website for more infomration.
For a Regulation 105 Waiver Application Form in PDF format CLICK HERE.
For more information contact the International Tax Services Office:
Tel: 1-800-267-5177 (within Canada & the United States)
Tel: 1-613-952-3741 (outside Canada & the United States – collect calls accepted)
All international companies must acquire the necessary visas and permits required by the Canada Border Services Agency.
Work Permits & Visas
All international companies are responsible for acquiring their own work permits and visas. The Fringe will provide a letter of invitation to those companies accepted into the Festival, but this does not guarantee entry into Canada.
The Winnipeg Fringe Festival takes no responsibility for the actions taken by the Canada Border Services Agency in the event that the performing group has not acquired the necessary permits.
Please make sure that you and all your cast members are legally permitted to enter Canada. We cannot be responsible for legal issues that result in being turned away at the border.
The Fringe Festival will try to provide a billet for those performers who require accommodations. A billeting form will be sent to all touring companies accepted into the Fringe. The Fringe does not guarantee a billet placement and encourages performers to arrange their own accommodations if possible (the Fringe will be arranging for a special performer rate at one or two student residences close to the festival site).
Please note: The Fringe is unable to provide billeting for those travelling with children.
Tori Popp, Festival Manager
Phone: (204) 943-7464