REGULAR INDOOR & KIDS VENUE PERFORMERS

Applications for the 2018 Winnipeg Fringe Theatre Festival Lottery will open on November 3, 2017.

Please read the information below regarding the application process.
Applications will close on December 1 at 5:00pm CST.

The 2018 Lottery Draw will be held in early December 2017 (date TBA).
Results from the draw will be emailed to all entrants and posted on our website the day after the lottery. 

 


Below is the 2017 general festival and application information for companies interested in entering our Indoor and KidsVenue lottery draws.  Please note that there may be some changes for the 2018 Fringe. 

Click here for more info on the BYOV application process.
 

 

WHAT YOU DO
WHAT WE DO FOR YOU
2018 FESTIVAL STATS
IMPORTANT DATES
LOTTERY APPLICATION & DRAW
FEES
PAYMENT METHODS
REFUNDS & CANCELLATIONS
TICKET REVENUE
PATRON PASSES
TAXES
PERMITS & CUSTOMS
BILLET ACCOMODATIONS
TERMS & CONDITIONS
APPLICATION INSTRUCTIONS

NOTE: All dollar amounts are in Canadian funds



WHAT YOU DO
  • Put together your Fringe company and create your company name.

  • Select your material (theatre, improv, dance, musical, etc.).

  • Apply to the 2018 Winnipeg Fringe lottery.

  • Submit your Winnipeg Fringe application fee if you are drawn in the lottery.

  • Secure the rights for your production, if the play is not an original piece.

  • Rehearse your production.

  • Send us your show’s technical information and program copy.

  • Prepare for your technical rehearsal where you will layout your set and run sound and lighting cues. If you have prepared sufficiently there should be enough time for a dress rehearsal.

  • Bring everything needed for your show (props, sets, costumes, stage manager, ideas on lighting and sound cues, etc.)

  • Promote your show with press releases, posters, handbills, on-site promotions and anything else that will help draw attention to your show. The Fringe publicist will market the entire festival, and will help out individual companies as much as possible.

  • Perform your show at your scheduled times (there is 45 minutes between shows and companies only have 15 minutes to set-up and strike their production for each performance).

  • Enjoy the rest of the indoor and outdoor productions and head on down to the beer tent and mingle with the other performers, patrons, volunteers and staff.

 

 WHAT WE DO FOR YOU

  • Provide a venue (from 100-300 seats) equipped with lighting, sound, stage, masking and seating. The festival can't guarantee any company a specific size or technically equipped venue.

  • Provide a technician. (Companies should provide a stage manager to call their show)

  • Provide a 1 to 3 hour technical rehearsal in your venue so you can set-up and run through your show.

  • Schedule your performances over the course of the festival and at varying times from noon-midnight. (6-8 depending on your application category, show length, and conflicts)

    • Indoor companies with shows that are 75 minutes in length or less, and with no scheduling conflicts will be scheduled a minimum of 7 performances.

    • Indoor companies with shows that run longer than 75 minutes, or with scheduling conflicts, may only receive 6 performances.

    • The Fringe does not have a maximum running time but we recommend that shows not run longer than 90 minutes if possible.  Shows that run 75 minutes or less are preferred.

    • KidsVenue companies will be scheduled 8 performances if space permits.

  • Publicize the Fringe Festival.

  • Include your show in the Fringe Program guide and on the festival website with your show description, graphic and show times.

  • Manage all front of house duties for your performances.

  • Sell tickets to your show. Tickets are sold in advance (online and/or in-person) prior to the festival and at the door on the day of your performances.

  • Return 100% of your box office revenue to you.  Maximum ticket price was $12 in 2017.

 

2017 FESTIVAL STATS

  • 186              Total all companies (Indoor, KidsVenue, BYOV)
  • 1,583           Total all performances
  • 104,908       Total ticketed attendance (paid and comps)
  • 138               Sold out performances
  • $875,158     Box Office Revenue returned to artists
 

IMPORTANT DATES

  • Application Available: November 3, 2017
  • Application Deadline: 5:00pm CST, December 1, 2017 (including receipt of the $25 admin fee)
  • Indoor Performer Lottery:  early December (date TBA)
  • Full Application Fee Payment Deadline: December 14, 2017
 

 LOTTERY APPLICATION & DRAW

The Winnipeg Fringe Theatre Festival only accepts online applications. The online application link can be found at the bottom of this page.

Regular Indoor and KidsVenue Performing companies will be accepted into the Fringe via lottery. Those applicants who do not receive a slot in the Fringe through the lottery will be placed on a wait list.

The Winnipeg Fringe lottery has two categories:
  1. Regular Indoor Venue Category (110-120 spots available)
  2. Kids Venue Category (6-7 spots available)
  • Kids Venue productions must be targeted at children 12 & under
  • Kids Venue performances are scheduled to start between 10am-6pm
  • The ticket price for children (12 & under) was set at $5 in 2017 for all Kids Venue performances.

The Winnipeg Fringe Festival uses the following quota system when selecting performing companies in the lottery:
  • 50% Manitoban
  • 30% Canadian
  • 20% International

The festival receives many more applications than we can accommodate in the festival. In order to allow the largest number of companies to participate, only ONE application per company will be accepted in each lottery category.  
 
If a company/artist is found to have submitted more than one application to a lottery category, ALL applications by that company will be placed at the bottom of the waiting list and the associated administration fees will not be refunded.
 
 

FEES

Administration Fee
A $25 non-refundable administration fee will be charged to all applicants.  The administration fee for regular indoor and KidsVenue applicants must be received by the application deadline (December 1, 2017) in order to be entered into the lottery.
 
Application Fee
  • Regular Indoor Venue & BYOV application fee: $750.00 (including GST)
  • Kids Venue application fee: $600.00 (including GST)

For those companies selected in the lottery draw the full $750 Application Fee (or $600 for Kids Venue companies) must be paid no later than December 14, 2017. Failure to submit the fee by this date will result in the forfeiture of your place in the festival and your spot will be awarded to the next performing company on the wait list. Wait List companies are not required to submit the full application fee unless they are moved into participant status.

Important note regarding the processing of application fees:
If your company is successfully drawn in the lottery and you have paid the administration fee with a credit card, we will automatically charge the $750 Application Fee to the same card used to pay your administration fee within two days of the lottery.
 
NSF penalty fee
The Fringe will charge $25 for any returned cheques and we will not accept another cheque for payment of the administration or application fee.

Program copy, scheduling or technical info change penalty fee
The Fringe reserves the right to charge $50 for any changes made to program copy, graphics, technical or scheduling information after the posted deadlines.

Performance cancellation penalty fee
The Fringe will charge a $50 fee for any performance cancelled after the performance schedules have been submitted to the performing companies.
 

PAYMENT METHODS

VISA, MasterCard or American Express
Credit card payments can be made through secure online payment via the Winnipeg Fringe website. Credit card payments can be made by phone or fax upon request.  Once submitted, your payment will be processed immediately and will show up on your statement as a charge from the Royal Manitoba Theatre Centre.

Cheque or Money Order
Application fees paid in the form of a cheque or money order should be made payable to Royal Manitoba Theatre Centre and mailed or delivered to:  Winnipeg Fringe Theatre Festival, 174 Market Ave., Winnipeg, MB, R3B 0P8
 

REFUNDS & CANCELLATIONS

  • All withdrawals from the festival must be made by the company's primary contact.
  • A company may withdraw from the waiting list at any time.
  • A company that has been accepted into the festival and withdraws on or before March 31, 2018 will be returned 50% of their application fee.
  • A company that has been accepted into the festival and withdraws after March 31, 2018 will forfeit their entire application fee.
 

TICKET REVENUE

  • Performing companies retain 100% of their box-office revenue.
  • The maximum ticket price in 2017 was $12.
    • Exception: Kids Venue Category - The ticket price for children (12 & under) was set at $5 for all companies in 2017.
  • Companies may select one optional at-the-door discount ticket price (ex. matinees, students, seniors, equity...).
  • The Fringe charges a $2 surcharge on all advance tickets to cover the costs of this service, but the entire face value of the ticket is returned to the artist.
  • The Fringe does not apply a surcharge on tickets sold at the door.
  • The Fringe sells a Frequent Fringer Pass (valid for either 7 or 14 tickets in 2017) and performing companies receive $8.50/per ticket when redeemed by a patron (in 2017).
 

COMP TICKETS

  • Performing companies will be able to reserve in advance a limited number of tickets to each of their performances to be given out as comps to family, friends, performers...
  • The Fringe provides select groups (volunteers, media, artistic directors, sponsors, VIPs) with complimentary tickets/passes that can be redeemed at any performance.
  • The Fringe provides a limited number of complimentary tickets to media partners for use in promotional contests.
  • Fringe performers will receive a comp card good for a limited number of tickets that can only be redeemed via a standby line.
 

TAXES

We know that nobody wants to think about them, but here is some basic information so that companies can prepare properly for the Fringe and avoid any last minute confusion or difficulties. We will do our best to answer any questions you may have. However, The Winnipeg Fringe Festival does not assume any responsibility for the payment of taxes or levies associated with revenues a company may generate while performing in the festival or for the application of any possible tax exemptions.

It is each company's responsibility to meet the requirements of the Canada Customs and Revenue Agency in regards to your production.

GST (Federal Goods and Services Tax)
  • The GST is a 5% tax on all goods and services in Canada. All companies must remit this tax where applicable.
  • The Winnipeg Fringe does not deduct and/or remit GST on behalf of any company.
  • Canadian companies/individuals earning less than $30,000 a year do not have to charge and remit this tax.
  • All international companies must charge and remit GST, but they can apply for a refund.
  • For information please call the Canada Customs and Revenue Agency.

Federal Non-Resident Withholding Tax (Regulation 105) for non-Canadian Performers

This is the Federal Government's form of income tax for non-residents.

Please CLICK HERE to read more info on the government's website.
  1. International groups can apply for a waiver which allows performers to earn a base amount that is non-taxable.
  2. The basic exemption is $15,000 for artists from the United States of America and $5,000 for other foreign artists.
  3. Registered non-profit groups from Britain may apply for a complete exemption.
  4. Companies may apply as a single entity claiming expenses against projected revenues, but this may not be as advantageous as claiming individually.
  5. Applicants should apply for this waiver at the Canada Customs and Revenue Agency (CCRA) office in the city of their first stop on the Fringe circuit at least one month before they arrive.
  6. CCRA will forward the waiver instructions from Fringe to Fringe.
  7. We have had some difficulties with communications from CCRA offices in other cities and for this reason we strongly suggest that you forward us a copy of your waiver application and first waiver letter from CCRA in advance of your arrival in Winnipeg.
  8. If an international company does not apply for a REG 105 waiver, the Fringe is required to withhold 15% of your box office revenue and forward it to the CCRA. The performing company/individual will have to apply to the CCRA at the end of the year for a refund of any of the taxes withheld.
For a Regulation 105 Waiver Application Form in PDF format please CLICK HERE

For more information contact the International Tax Services Office:
Tel: 1-800-267-5177 (within Canada & the United States)
Tel: 1-613-952-3741 (outside Canada & the United States – collect calls accepted)
Fax: 1-613-941-2505
 

PERMITS & CUSTOMS FOR NON-CANADIAN PERFORMING COMPANIES

All international companies must acquire the necessary visas and permits required by the Canada Border Services Agency.

Work Permits & Visas
All international companies are responsible for acquiring their own work permits and visas. The Fringe will provide a letter of invitation to those companies accepted into the Festival, but this does not guarantee entry into Canada.

The Winnipeg Fringe Festival takes no responsibility for the actions taken by the Canada Border Services Agency in the event that the performing group has not acquired the necessary permits.

Please make sure that you and all your cast members are legally permitted to enter Canada. We cannot be responsible for legal issues that result in being turned away at the border.
 

BILLET ACCOMMODATIONS

The Fringe Festival will try to provide a billet for those performers who require accommodations. A billeting form will be sent to all touring companies accepted into the Fringe. The Fringe does not guarantee a billet placement and encourages performers to arrange their own accommodations if possible (the Fringe will be arranging for a special performer rate at one or two student residences close to the festival site).

Please note: The Fringe is unable to provide billeting for those travelling with children.
 

BY SUBMITTING AN APPLICATION, ALL PARTICIPANTS CONFIRM THEY HAVE READ AND AGREE TO THE FOLLOWING TERMS & CONDITONS

  1. The maximum ticket price is $12 (in 2017). Exception: Kids Venue Category - ticket price for children in Kids Venue (12 & under) is set at $5 (in 2017).
  2. Performing companies will receive $8.50 per admission when a Frequent Fringer Pass is redeemed at their show (2017 rate).
  3. Performing companies with shows that are 75 min. in length or less and with no scheduling conflicts will be scheduled a minimum of 7 performance slots during the festival.
  4. Companies with shows that run longer than 75 min. or with scheduling conflicts may receive only 6 performance slots.
  5. Lottery application fee payments must be made by December 1.
  6. Only ONE application per company in each lottery category may be submitted into the lottery.
  7. Companies accepted into the festival cannot sell or transfer their right to perform to another party. If a company is found to have sold its space, both companies will be removed from the festival and the original application fee will be forfeited.
  8. The Winnipeg Fringe Theatre Festival reserves the right to cancel confirmed applications should circumstances arise which, in the opinion of festival staff, interfere with the mounting of a production or the festival as a whole.
  9. The festival will accept no liability for performance cancellations as a result of natural phenomena or the actions of third parties or as a performance venue’s limitations for any particular purpose. The festival makes no guarantee whatsoever regarding the suitability of any particular venue for performance presentation. In the event of a loss of a venue (or an unforeseen loss of festival revenue needed to operate a venue) the festival reserves the right to cancel the performances in that venue. In such circumstances, groups affected will have the option of submitting to the waiting list or withdrawing from the festival with a full refund of their application fee.
  10. All performing companies agree to adhere to the laws of Manitoba and Canada, and the policies, procedures and safety restrictions of the Winnipeg Fringe Theatre Festival. All companies are obligated to act in the best interest of the festival as a whole at all times. The Winnipeg Fringe Festival reserves the right to cancel any or all performances of any performing company not adhering to these regulations.
  11. No company can refuse admission to patrons based on sex, gender, race, religion, or sexual orientation.
  12. Submission of the application and subsequent payment of the administration fee shall indicate you have read all the above application information and your acceptance of the terms and conditions contained herein.
 

APPLICATION INSTRUCTIONS

  1. Please read the above information to ensure you understand all rules and conditions before submitting your application.
  2. To enter the 2018 Winnipeg Fringe Theatre Festival lottery, click on the link at the bottom of this page.
  3. You will need to create a Fringe account or log-in to update your existing account.
  4. You will need to select your lottery category (Local, National, International, Kids Venue).
  5. You will then need to complete your application by paying the $25 administration fee.
  6. All valid applications will be entered into the lottery.
  7. Companies do not need to be in attendance at the lottery to be drawn.
  8. Those companies that are drawn in the lottery will receive a slot in the festival.
  9. All companies drawn in the lottery will receive an email confirmation of their acceptance.
  10. Those companies not drawn in the lottery will receive an email confirmation of their place on the waiting list.
  11. Application fees for those companies accepted into the festival must be paid no later than December 14, 2017.
  12. IMPORTANT: Failure to pay the application fee by December 14 will result in the forfeiture of your place in the festival and your spot will be awarded to the next performing company on the wait list.
  13. Any company on the wait list can withdraw at any time.

 

2018 INDOOR AND KIDSVENUE APPLICATIONS AVAILABLE NOVEMBER 3, 2017.



  Questions? Contact:

Phone: (204) 943-7464
Fax: (204) 947-3741
performers@winnipegfringe.com

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