Regular Indoor and Kids Venue Indoor Performers

This information is for anyone who wants to mount a performance in an indoor Fringe venue which will be provided and maintained by the Winnipeg Fringe and shared with other performers.

 
WHAT YOU DO

•  Select your material (theatre, improv, dance, performance art, variety, etc.)
• Secure the rights for your production, if the play is not an original piece.
• Apply to the 2012 Winnipeg Fringe lottery.
• Rejoice! (…if you are drawn in the lottery)
• Curl up in a ball and listen to The Cure… or apply to be a BYOV (…if you were not)
• Send payment to the Winnipeg Fringe if you are drawn in the lottery.
• Send us your show’s technical information and program copy.
• Rehearse your production.
• Prepare for your technical rehearsal. At your tech rehearsal, you will layout your set and run sound and lighting cues. If you have prepared sufficiently there should be enough time for a dress rehearsal.
• Bring everything needed for your show (props, sets, costumes, stage manager, ideas on lighting and sound cues, etc.)
• Promote your show with press releases, posters, handbills, on-site promotions and anything else that will help draw attention to your show. (The Fringe publicist will market the entire festival, and will help out individual companies as much as possible.)
• Perform your show at your scheduled show times, strike your set and props, and head on down to the beer tent and mingle with the other performers, staff, volunteers and patrons. 
  

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 WHAT WE DO FOR YOU

• Provide a venue (from 100-300 seats) equipped with lighting, sound, stage, masking, seating, risers and chairs.
• Provide a technician. (Companies should provide a stage manager.)
  
• Provide a 2 to 3 hour technical rehearsal in your venue so you can set-up and run through your show.
  
• Schedule your performances (6-8 depending on your application category, show length, and conflicts) over the course of the festival and at varying times from noon-midnight.
  
• Publicize the Fringe Festival as a whole.
  
• Include your show in the Fringe Program guide and on www.winnipegfringe.com with your show description, graphic and show times
  
• Co-ordinate media interviews for your company.
  
• Manage all front of house duties for your performances.
  
• Sell tickets to your show. Tickets are sold both in advance, starting one month prior to the festival, and at the door on the day of your performance.
  
• Return 100% of your box office revenue to you. (You set the ticket price, up to a maximum of $10.00).
  
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IMPORTANT DATES

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NEW FOR 2012

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 LOTTERY APPLICATION & DRAW

1. Regular Indoor Venue Category
2. Kids Venue Category
   1. Kids Venue productions must be targeted at children 12 & under
   2. Kids Venue performances are scheduled to start only between 11am-7pm
   3. The ticket price for children (12 & under) is set at $5.00 for all Kids Venue  performances.
      
      

Regular Indoor Venue Lottery

• 50% Manitoban
• 30% Canadian
• 20% International

• 4 Manitoban
• 2 Canadian
• 1 International

FEES

Administration fee

A $20.00 non-refundable administration fee will be charged for all applications.

The administration fee must be received by Dec. 12, 2011 to be entered into the lottery. Failure to pay this fee on time will result in your application being removed from the lottery.


Application fee

Regular Indoor Venue application fee:
$675.00 including GST (due once you have been accepted into the festival)

Kids Venue application fee:
$525.00 including GST (due once you have been accepted into the festival)

Important note regarding the processing of application fees:

If you are drawn in the lottery and have paid the administration fee with a credit card, we will automatically charge the application fee to the same card used to pay your administration fee within two days of the lottery.

 

PAYMENT METHODS

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REFUNDS & CANCELLATIONS

• All withdrawals from the festival must be made in writing by the company's primary contact.
• A company may withdraw from the waiting list at any time.
• A company that has been accepted into the festival and withdraws on or before April 1, 2012 will be returned 50% of their application fee. A company that withdraws after April 1, 2012 will forfeit their entire application fee. 

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TICKET REVENUE 

• Performing companies retain 100% of their box-office revenue.
• The maximum ticket price is $10.00 for all companies.
  • Exception: Kids Fringe Category - ticket price for children (12 & under) is set at $5.00; maximum ticket price for adults (over 12) is $10.00.
• Companies will set their own ticket price(s) and discount structure which will be published in the festival program.
• The Fringe charges a $2.00 surcharge on all advance tickets to cover the overhead costs of such sales, but the entire face value of the ticket is returned to the artist. There is no surcharge on tickets sold at the door.

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PATRON PASSES

Frequent Fringer Pass (valid for 10 tickets)
Cost:  $75.00 + $4.00 surcharge (taxes included)
Amount redeemed to performing company: $7.50/per ticket

• This allows patrons to see 10 shows for the cost of $7.50 per ticket, which is given directly back to the company.
• Can only be redeemed in person by the cardholder and are not transferable.
• Can be redeemed for up to 5 tickets in advance, only prior to the start of the festival.
• Non-refundable.

Buddy Pass (valid for 14 tickets)
Cost: $105.00 + $4.00 surcharge (taxes included).
Amount redeemed to performing company: $7.50/per ticket

• This allows 2 patrons to purchase a pass together and see 14 shows between them for the cost of $7.50 per ticket, which is given directly back to the company.
• Can only be redeemed in person by one or both of the named pass holders.
• Can be redeemed for up to 7 tickets in advance, only prior to the start of the festival.
• Non-refundable.

 

TAXES 

1. The GST is a 5% tax on all goods and services in Canada. All companies must remit this tax where applicable.
2. The Winnipeg Fringe does not deduct and/or remit GST on behalf of any company.
3. Canadian companies/individuals earning less than $30,000 a year do not have to charge and remit this tax.
4. All international companies must charge and remit GST, but they can apply for a refund.
5. For information please call the Canada Customs and Revenue Agency.
   

1. International groups can apply for a waiver which allows performers to earn a base amount that is non-taxable.
2. The basic exemption is $15,000 for artists from the United States of America and $5,000 for other foreign artists.
3. Registered non-profit groups from Britain may apply for a complete exemption.
4. Companies may apply as a single entity claiming expenses against projected revenues, but this may not be as advantageous as claiming individually.
5. Applicants should apply for this waiver at the Canada Customs and Revenue Agency (CCRA) office in the city of their first stop on the Fringe circuit at least one month before they arrive.
6. CCRA will forward the waiver instructions from Fringe to Fringe.
7. We have had some difficulties with communications from CCRA offices in other cities and for this reason we strongly suggest that you forward us a copy of your waiver application and first waiver letter from CCRA in advance of your arrival in Winnipeg.
8. If a company does not apply for a waiver, the Fringe is required to withhold 15% of your ticket revenues and the performers/company will have to apply for a refund from CCRA at the end of the year. 

PERMITS & CUSTOMS FOR NON-CANADIAN PERFORMING COMPANIES

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BILLETING

The Fringe Festival will try to provide a billet for those performers who require accommodations. A billeting form will be sent to all performers accepted into the Fringe. If you would like the Fringe to assist in finding a billet or other accommodations for you, please return the form as soon as possible. The Fringe does not guarantee a billet placement and encourages performers to arrange their own accommodations if possible.

Please note: The Fringe is unable to provide billeting for those travelling with children.

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BY SUBMITTING AN APPLICATION, ALL PARTICIPANTS CONFIRM THEY HAVE READ AND AGREE TO THE FOLLOWING TERMS & CONDITONS

1. The maximum ticket price a performing company can charge is $10.00. Exception: Kids Venue Category - ticket price for children in Kids Venue (12 & under) is set at $5.00; maximum ticket price for adults (over 12) is $10.00.
2. Performing companies will receive $7.50 per Frequent Fringer or Buddy Pass redeemed for their show.
3. Performing companies with shows that are 75 min. in length or less and with minimal scheduling conflicts will be scheduled a minimum of 7 performance slots during the festival
4. Companies with shows that run longer than 75 min. or with significant scheduling conflicts may receive only 6 performance slots.
5. Lottery application fee payments must be made by Dec. 21, 2011.
6. Only ONE application per company in each lottery category may be submitted into the lottery.
7. Companies accepted into the festival cannot sell or transfer their right to perform to another party. If a company is found to have sold its space, both companies will be removed from the festival and the original application fee will be forfeited.
8. The Winnipeg Fringe Theatre Festival reserves the right to cancel confirmed applications should circumstances arise which, in the opinion of festival staff, interfere with the mounting of a production or the festival as a whole.
9. The festival will accept no liability for performance cancellations as a result of natural phenomena or the actions of third parties or as a performance venue’s limitations for any particular purpose. The festival makes no guarantee whatsoever regarding the suitability of any particular venue for performance presentation. In the event of a loss of a venue (or an unforeseen loss of festival revenue needed to operate a venue) the festival reserves the right to cancel the performances in that venue. In such circumstances, groups affected will have the option of submitting to the waiting list or withdrawing from the festival with a full refund of their application fee.
10. All performing companies agree to adhere to the laws of Manitoba and Canada, and the policies, procedures and safety restrictions of the Winnipeg Fringe Theatre Festival. All companies are obligated to act in the best interest of the festival as a whole at all times. The Winnipeg Fringe Festival reserves the right to cancel any or all performances of any performing company not adhering to these regulations.
11. No company can refuse admission to patrons based on sex, gender, race, religion, or sexual orientation.
12. Submission of this application and subsequent payment shall indicate you have read all the information written in this application and your acceptance of the terms and conditions contained herein. 

WITHDRAWALS & CANCELLATIONS

13. Any companies who are awarded a spot in the 2012 Winnipeg Fringe Theatre Festival may choose to withdraw on or before April 1, 2012 and are eligible to receive a refund of 50% of their application fee.
14. Any companies awarded a spot in the 2012 Winnipeg Fringe Theatre Festival that choose to withdraw after April 1, 2012 will forfeit their entire application fee to the Winnipeg Fringe Festival.
15. The Winnipeg Fringe Theatre Festival will charge a $50.00 fee for any performance cancelled by the company after May 11, 2012.

OTHER FEES

16. NSF charges: the Winnipeg Fringe will charge $25.00 for returned cheques and will not accept another cheque for payment if an NSF cheque is received.
17. The Winnipeg Fringe Theatre Festival reserves the right to charge $50.00 for any changes made to program copy after April 27, 2012. The Winnipeg Fringe Festival’s program is the major marketing tool for our festival. We have strict deadlines, which ensure that the program goes to the printers in time to go on sale in June. Therefore, respecting these deadlines is imperative.

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APPLICATION INSTRUCTIONS

1. Please read the above information to ensure you understand all rules and conditions before submitting your application.
2. Please review your application carefully and ensure your information is correct before sending it in.
3. Required information is indicated with an asterisk.
4. All applications must be accompanied by payment of the administration fee ($20.00)
5. All valid applications will be entered into the lottery.
6. Companies do not need to be in attendance at the lottery to be drawn.
7. Those companies that are drawn in the lottery will receive a slot in the festival.
8. All companies drawn in the lottery will receive an email confirmation of their accpetance.
9. Those companies not drawn in the lottery will receive an email confirmation of their place on the waiting list.
10. Application fees for those companies accepted into the festival must be paid no later than Dec. 21, 2011.
11. IMPORTANT: Failure to pay the application fee by Dec. 21, 2011.will result in you forfeiting your place in the festival and your spot being awarded to the next performing company on the wait list.
12. Any company on the wait list can withdraw at any time.

Rob Ring
Interim Festival Director
Phone: (204) 934-0308
Fax: (204) 947-3741
fringe@mtc.mb.ca

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